April 10, 2014
As a non-profit organization, the CVASA tries hard to keep player registration fees down to a level just enough to cover costs. We have had many individual conversations with players about how the money we collect is used, but we suspect more players have the same question.
Actual costs exact details vary from season to season depending on how many players sign up. Summers are different because the playing format is different. Indoor is a totally different set of costs. But in the last few years our most typical configuration looks like the generic one below:
Generic Six Team Fall Season Cash Flow:
A typical season for us lately has six teams, each playing a six week schedule. That means 18 total matches in a season. For this example, we assume each team has 11 players (we view this as the ideal team size) for a grand total of 66 players.
Field rental at the CVSC 18 x 75 = $1350
one match on a U12 field is $75
Referees 18 x 87 = $1566
each match we use a full crew of three,
we also pay a small fee to the Cedar Valley
Soccer Officials Association to handle the
scheduling total is about $87 per match.
Insurance 66 x 25 = $1650
We contract with the Iowa Soccer Association
for liability insurance. This is $25 per person.
Registration (approximate) 66 x 2 = $ 132
We pay our online registration system
a few dollars per registration. The formula is
complicated. Let’s just assume $2 each.
Miscellaneous (approximate) $ 100
We often buy match balls, pinnies,
office supplies, and other “stuff”
Total Costs: (approximate) $4798
So it costs about $4800 to run our typical spring or fall season. With 66 players, that means that registration has to cost about $73 per person.
But, registration is only $65? How do you manage that?
Returning players who sign up from season to season. We only have to pay for insurance for a player during one of Iowa Soccer’s yearly registration periods. The ISA uses August 1st to July 31st as a year. Each player only costs us $25 for insurance over one of those periods.
But players must have insurance. It is a condition of playing at the CVSC. It is a condition of running any enterprise of reasonable size where injuries might reasonably occur. So we always include insurance costs in a registration fee.
This way, a player who signs up at different times for seasons falling in the same year on ISA’s calendar pay for their insurance more than once. We use those fees to help cover the difference.
As the year goes on, we always seem to have about half of our registrations come from regular participants who have signed up more than once in a year. That is just enough to make up the difference.
Of course, we also offer a discount for people who are sure they will play for multiple seasons, and the difference in price is basically all about that insurance difference. We have decided on this simple way of splitting things because it is much easier than tracking who has paid for insurance each year and configuring our registration system to charge differing amounts.
The Uncertain parts
Everything depends upon registration numbers. We find that if we have 11 or twelve players per team, then registration income is very close to costs. Note that a difference of six total players (one per team) is $300 in revenue. That makes a difference.
A team with only 10 players is a drain on league coffers, a team with 13 allows us to build up a little reserve. The really fun part for us is that we don’t know how it looks until we sit down for a preseason organizational meeting and see how many people have signed up.
Other Ways the League Spends Money: More Soccer
We have one other regular expenditure. The CVASA usually sponsors a few youth recreational teams from the Cedar Valley Soccer Club. Also, if we sometimes make donations of training equipment for their Select Teams program.
Lastly, this past winter, the field rental at our new indoor facility was significantly more expensive than in the past, and weekly pick-up times were extra. The CVASA chose to subsidise rental on match days some and to pay for pick-up times out of our reserves.