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CVASA Costs and Use of Player Registration Money

posted Apr 11, 2014, 11:27 AM by Eric Charlton

April 10, 2014


As a non-profit organization, the CVASA tries hard to keep player registration fees down to a level just enough to cover costs. We have had many individual conversations with players about how the money we collect is used, but we suspect more players have the same question.


Actual costs exact details vary from season to season depending on how many players sign up. Summers are different because the playing format is different. Indoor is a totally different set of costs. But in the last few years our most typical configuration looks like the generic one below:

Generic Six Team Fall Season Cash Flow:

A typical season for us lately has six teams, each playing a six week schedule. That means 18 total matches in a season. For this example, we assume each team has 11 players (we view this as the ideal team size) for a grand total of 66 players.


Costs:

Field rental at the CVSC 18 x 75 = $1350

one match on a U12 field is $75


Referees 18 x 87 = $1566

each match we use a full crew of three,

we also pay a small fee to the Cedar Valley

Soccer Officials Association to handle the

scheduling total is about $87 per match.


Insurance 66 x 25 = $1650

We contract with the Iowa Soccer Association

for liability insurance. This is $25 per person.


Registration (approximate) 66 x 2 = $ 132

We pay our online registration system

a few dollars per registration. The formula is

complicated. Let’s just assume $2 each.


Miscellaneous (approximate) $ 100

We often buy match balls, pinnies,

office supplies, and other “stuff”


Total Costs: (approximate) $4798


So it costs about $4800 to run our typical spring or fall season. With 66 players, that means that registration has to cost about $73 per person.


But, registration is only $65? How do you manage that?

Returning players who sign up from season to season. We only have to pay for insurance for a player during one of Iowa Soccer’s yearly registration periods. The ISA uses August 1st to July 31st as a year. Each player only costs us $25 for insurance over one of those periods.


But players must have insurance. It is a condition of playing at the CVSC. It is a condition of running any enterprise of reasonable size where injuries might reasonably occur. So we always include insurance costs in a registration fee.


This way, a player who signs up at different times for seasons falling in the same year on ISA’s calendar pay for their insurance more than once. We use those fees to help cover the difference.

As the year goes on, we always seem to have about half of our registrations come from regular participants who have signed up more than once in a year. That is just enough to make up the difference.


Of course, we also offer a discount for people who are sure they will play for multiple seasons, and the difference in price is basically all about that insurance difference. We have decided on this simple way of splitting things because it is much easier than tracking who has paid for insurance each year and configuring our registration system to charge differing amounts.

The Uncertain parts

Everything depends upon registration numbers. We find that if we have 11 or twelve players per team, then registration income is very close to costs. Note that a difference of six total players (one per team) is $300 in revenue. That makes a difference.


A team with only 10 players is a drain on league coffers, a team with 13 allows us to build up a little reserve.  The really fun part for us is that we don’t know how it looks until we sit down for a preseason organizational meeting and see how many people have signed up.

Other Ways the League Spends Money: More Soccer

We have one other regular expenditure. The CVASA usually sponsors a few youth recreational teams from the Cedar Valley Soccer Club. Also, if we sometimes make donations of training equipment for their Select Teams program.


Lastly, this past winter, the field rental at our new indoor facility was significantly more expensive than in the past, and weekly pick-up times were extra. The CVASA chose to subsidise rental on match days some and to pay for pick-up times out of our reserves.

Field changes for Summer 2013

posted Jun 11, 2013, 11:48 AM by Unknown user

We had to move some game from field 4 to field 8.
Please make sure you check what field you're playing on under "Rosters and Schedules"

Rosters and Schedules for 2012 Fall Season are now posted!

posted Sep 5, 2012, 8:30 PM by Admin istrator   [ updated Sep 5, 2012, 8:31 PM ]

Click on the "Rosters and Schedules" link on the menu to the left.

Team and Schedule for Spring 2012 now posted !!

posted Apr 4, 2012, 6:31 AM by Unknown user

Click on the "Rosters and Schedules" link on the menu to the left.

Spring and Summer registration is now open !

posted Mar 8, 2012, 8:53 AM by Unknown user

Please click on the link to the left in order to registrer.

Date Changes for Indoor Session I

posted Nov 12, 2011, 3:00 PM by Unknown user   [ updated Jun 9, 2012, 9:37 AM by Admin istrator ]

Dates CHANGED for Indoor Session I !!

Schedule and roster for Indoor Session I has been posted

posted Nov 10, 2011, 7:35 AM by Unknown user   [ updated Nov 10, 2011, 7:37 AM ]

Schedules and teams has been posted under "Rosters and Schedules"
Please email execs@cvasaonline.org If you notice anything wrong.

Rosters and schedules has now been posted

posted Sep 12, 2011, 3:21 PM by Unknown user   [ updated Sep 12, 2011, 3:23 PM ]

Please look under "Rosters and Schedules" to see the teams and schedule for Fall 2011.

Fall 2011 start postponed to September 19th

posted Sep 12, 2011, 3:09 PM by Unknown user

The Board is very sorry for the lack of communication to the players, but due to different reasons we saw the need to move the start of the Fall season to September 19th.
 
This website will be updated soon with team split and schedule.
 
 

2011/2012 Season Information

posted Aug 4, 2011, 9:08 PM by Unknown user   [ updated Sep 12, 2011, 3:20 PM by Unknown user ]

Fall 2011 Season
    Sept 19 - Oct 24, Rain / Bye Week Oct 31
    6 matches on Monday nights
    Registration Closes August 29
    7v7 on U12 Fields
    Max roster 12 players    
    May Request only 2 teammates
    
Indoor Session One
    Nov 7 - Dec 19, no games Nov 21-27
    6 matches at 8 or 9 pm M-TH
    3 v 3
    Max roster 6 players
    Sign up for a team

Indoor Session Two
     Jan 16 - March 8
    8 matches at 8 or 9 pm M-TH
    3v3
    Max roster 6 players
    Sign up for a team

Spring 2012 Season
    April 9 - May 14, Rain / Bye week May 21
    6 matches on Monday Evenings
    Registration closes March 26
    7v7 on U12 Fields

Summer 2012 Season
    Full Size
        June 11 - July 30, Rain / Bye week Aug 6
        8 matches on Monday Evenings
        Registration closes May 29 
        11 v 11 on Full Size Fields
        Sign up for a team
    
    Small Sided
        June 11 - July 30, Rain / Bye Week Aug 6
        8 matches on Monday Evenings
        Registration closes May 29
        4v4 on U08 fields, max roster 6
        Sign up for a team
            Open League - Thursday
            Over 35 League - Tuesday
            Women's League -  Tuesday

Fees:
Fall Only: $65
Spring Only $65
Summer Only Full $90
Summer Only 4v4 $75
Summer Full, Summer 4v4 $140

Fall and Spring: $105
Fall, Spring, and Summer Full: $170
Fall Spring, and Summer 4v4: $155
Fall spring summer full, and summer 4v4 $220

Fall Summer full: $130
Fall summer 4v4 $115
Fall Summer Full, Summer 4v4: $180
Spring and Summer Full: $130
Spring and Summer 4v4: $115
Spring, summer full, summer 4v4: $180

If you want the multiple season discount, you must sign up for all seasons at one time.

Fees for this year include increases for referee fees, field fees, and additional matches in the summer.
 

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